Workforce Strategy for Engineering Projects
Forecast - Allocate - Review Improve Every Month

Project leads get their Resources - Function Heads get Clarity Executives get Predictable Delivery

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COMPATIBLE with major PAYROLL platforms

Quantify your ProjoLink ROI

Use the calculator below to estimate impact across 3 CORE Solutions we Target. We evaluate typical improvements over a 3–6 month onboarding window with process adherence

Capacity Utilisation
Forecast vs Actual Variance
Overrun Risk Avoidance

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50%80%
55%86%

We typically assess ROI improvements over a 3 to 6 month onboarding window. Metric gains tend to stabilize after this if the organisation maintains standard procedure in the Application.

Your Return on Investment

Extra Productive Hours 720 hours
Gross Value £32,400
Net ROI £25,200
ROI Percentage: 350%
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Want to see the full ROI calculation breakdown? Contact us or Book a call

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12%
8%
We typically assess ROI improvements over a 3 to 6 month onboarding window. Metric gains tend to stabilize after this if the organisation maintains standard procedure in the Application.

Your Return on Investment

⚠
Under-forecasting leads to project delays, delivery issues, and team burnout. ProjoLink helps stabilize this, but direct ROI is not applicable in the same way.
⚠
Target Variance must be lower than Current Variance for ROI improvement. Please adjust your target to be lower than your current variance of 7%.

Business Impact

  • Missed deadlines and project delays
  • Team burnout and decreased morale
  • Client dissatisfaction and potential loss

ProjoLink Solution

  • Accurate forecasting with real-time data
  • Early warning system for capacity issues
  • Balanced workload distribution

Over-forecasting Impact

  • Wasted resource allocation
  • Opportunity cost of idle capacity
  • Reduced overall profitability
Avoidable Hours
480 hours
Gross Value
£21,600
Net ROI
£14,400
ROI Percentage 350%
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Want to see the full ROI calculation breakdown? Contact us or Book a call

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40%
15%
We typically assess ROI improvements over a 3 to 6 month onboarding window. Metric gains tend to stabilize after this if the organisation maintains standard procedure in the Application.

Your Return on Investment

⚠
Target Overrun Rate must be lower than Current Overrun Rate for ROI improvement. Please adjust your target to be lower than your current rate of 40%.
Overruns Avoided
9 projects
Assessed over 3 months
Gross Value Saved
£32,400
Net ROI
£25,200
ROI Percentage 350%
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Want to see the full ROI calculation breakdown? Contact us or Book a call

A Validated Methodology

ProjoLink implements a Continuous Improvement cycle to Optimize Resource Management

01
Forecast Coming Month
02
Allocators Review & Discuss
03
Workforce Allocated
04
MONTH END
08
Allocation Change Management
07
Workforce Works to Allocations
06
REVIEW PREVIOUS MONTH
05
NEW MONTH STARTS
Learn more about our methodology

Which Teams Need ProjoLink?

Built for teams where Project Hours drive Outcomes

Inaccuracy

Non-Standard forecasting/allocating leads to resource discrepancies and budget overruns.

Visibility

Limited visibility into team capacity/utilization trends creates planning challenges.

Time Waste

Data compliation/post-processing/reporting wastes valuable hours that can be dedicated to projects

Data Quality

Limited quality and control over spreadsheets. Fabricated/tampered data.

Pre-vision

Inability to foresee capacity risks and implement strategic decisions months in advance.

Powerful Features

What allows you to iteratively optimize your Time, Budget and Capacity Strategies

Project Definition

Define your projects by custom, objective characteristics. These will serve as observations for our Kaizen4™ algorithm to determine optimal budget profiles for future project months

Project Forecasting

A fast, structured interface to forecast hours by function/role, with history and trend context. Learn from prior months to stabilize estimates in an objective manner

Resource Allocation

An intuitive and instant canvas for assigning team members to projects based on skills and availability, making allocating accross projects a breeze for Heads of Departments

Time Logging

Clock in/out or add entries manually with policy-aware breaks and holidays. Structured exports for common payroll import formats

Variance Analysis

Real-time comparison of budgeted, forecasted, allocated vs. actual time spent to improve future months. This is where decisions/ conversationsare supported by accurate intelligence and context.

See ProjoLink in Action

Application designed around a Role and Phase based proven Methodology

ProjoLink Mobile Experience

A reliable App that adheres to your custom time, break and holiday policies

ProjoLink time logging mobile app for enterprise resource management

Time Tracking

Log your time on the go with our simple, yet intuitive mobile interface. Track hours against projects with just 2 taps

ProjoLink time logging timesheets for enterprise resource management

Timesheets

Submit and view timesheets directly from your mobile device

Allocations

View your upcomming project assignemnts. Individuals can be quickly re-allocated to satisfy demand

Holiday Management

Request time off and manage holiday schedules directly from your phone. This also follows your organisation's custom policies

Security Compliance & Data Governance

Defence in Depth

Isolated Security/ JWT. End-to-End Encryption & Daily Backup

Data Privacy & Region Control

Data in your Region - We operate under Data Processing Addendum

Built on SOC 2 Type II Platform

Runs on SUPABASE, audited against SOC 2 Trust Services

Trusted by Strategic Teams

Increased Tutoring Capacity by 18% within First 4 Months.

Reduced "Forecast - Operational Hours" Discrepancy by 21% within 2 Months.

Successfully completed 4
Projects in the US and Tanzania

FAQs

Answers to questions you might have about our Solutions

01

What is ProjoLink and why does it work?

ProjoLink is a workforce-strategy platform built by engineers and refined with continuous-improvement analysts. It separates demand (Forecasts), supply (Allocations), and execution (Actuals) into a disciplined monthly rhythm. Forecasts are frozen before Allocations begin, Actuals are drawn from approved timesheets, and everything rolls up into unbiased Projected Utilisation and Variance metrics. This removes guesswork, exposes bottlenecks early, and creates a repeatable loop the organisation can improve every month.

02

Who gets the most value from ProjoLink?

Organisations running multiple projects that compete for the same functional resources—e.g., product & mechanical design, electrical/controls, certification, testing, implementation. Typical users include Department Heads/Allocators, Project Leads/Forecasters, CI leaders, and Execs (CTO/CFO/COO) who need predictable delivery and credible capacity plans.

03

How do you onboard and prove impact?

We align to your next monthly cycle so you see value quickly:

1. Configure functions, cost tiers, calendars & personal capacity.

2.Load project Budget Profiles (or start lightweight).

3. Run the Forecast window, then Allocation with change control.

4. Capture Actuals via mobile; review Variance and Utilisation in dashboards.

We track adherence (Forecast submission, Allocation completion, Timesheet approval) so insights stay trustworthy. An ROI widget helps quantify gains; most teams stabilise within 3–6 months of continuous use.

04

How do you handle data security, control & integrations?

Governance: Role-based access with row-level security; audit trails show who changed what & when. Past-date allocations are locked; frozen forecasts are immutable.

‍Privacy & platform: Data encryption in transit/at rest, daily backups, regional data hosting under DPA. Runs on a SOC 2 Type II-audited platform.

‍Operational safeguards: Holidays & personal leave are respected; conflicts require manager approval.

‍Integrations: Clean exports for payroll and reporting; optional API integrations to payroll providers on request; CSV import/export to get started fast.

Standardise Your Resource Planning

Forecasts, Allocate, Track Time, Analyze Discrepanies, & Improve every Month. Streamlined Resource Management and Strategic planning All in one place.

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Tutorials - coming soon

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